On This Page
NIH Website-Forms and Applications
NIH Website-Submission Deadlines
NIH Mechanisms Requiring Paper Forms
Tips for downloading NIH 398 & 2590 Forms
SU-42 and SU-42FL
Conflict of Interest/Ad Hoc Forms
Early/Extended Account and PTA ePTA online account setup
Infrastructure Charge (ISC) Exemption Request Form
No Cost Extension (NCX) Form for Grants
No Cost Extension (NCX) Form for Contracts
Openness in Research Checklist
SPIDERS Prism
Access Form and
PRISM computer set up information
Stem Cell Research Tracking Form
SU-18A Stanford Patent and Copyright Agreement Form (for Visitors)
NIH Award Mechanisms Requiring Paper Submission
Mechanisms Requiring Paper Submission |
Form
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| Individual National Research Service Awards (Fellowships) (F Series) | PHS 416-1 form | Transition to Grants.gov 04/08/09 |
| Individual predoctoral Fellowships (F31) | PHS 416-1 form | Transition to Grants.gov 04/08/09 |
| K Career Development Awards (K series) | PHS 398 | All K (except K12): Transition to Grants.gov 02/12/09 K12 Transition to Grants.gov 09/25/09 |
| Program Project & Center Grants (P series) |
PHS 398 | Transition to Grants.gov on hold |
| Institutional National Research Service Awards & Other Training Grants (T & D series) |
PHS 398 | Transition to Grants.gov 09/25/09 |
| Cooperative Agreements (U01) | PHS 398 | Transition to Grants.gov on hold |
| Other mechanisms-transition to grants.gov on hold: D71/UR2, G12, M01, R10/U10, R24/U24, S06, SC1, SC2, SC3, U19, U45, U54, U56 |
PHS 398 | D43,D71/U2R: Transition to Grants.gov 09/25/09 |
Tips for downloading NIH PHS 398 and 2590 Forms
*We strongly recommend downloading NIH forms as individual pages as Word files* .
NIH PHS 398
- Download the individual Word file page from fillable form table
- name and save it to your hard drive then unprotect it *
(open document, go under Tools in the menu bar
and select "unprotect document")- We do not recommend downloading combinable/scrollable forms because of the formatting problems which occur when changes are made or pages deleted.
Grant Application
Forms & Instructions (Rev. 11/07)
The PHS 398 instructions and forms must be used.
NIH PHS 2590
Non-Competing Grant Progress Report
Forms & Instructions (11/07)
The PHS 2590 instructions and forms must be used.
OTHER REVISED NIH FORMS
PHS 2271 (Statement of Appointment)
PHS 3734 (Official Statement Relinquishing Interest and Rights in a PHS Research Grant)
HHS 568 (Final Invention Statement and Certification).
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NSF
Fastlane Electronic Proposal Processing (NSF website)
Forms (Download) |
Comments |
SU-42 Form -the new form developed by the Office of Research Administration for use by the entire university*. The above ORA webpage contains the updated form, list of modifications, instructions and a web job aid. |
*Note: Postdoctoral fellows must continue to use a separate routing form entitled SU-42FL. To download an SU-42FL form and the SU-42FL Conflict of Interest form and view the SU-42FL tutoral please see the Fellowship Office webpage |
Stem Cell Research Tracking Form (HESCRT Form)  (Revised 02/01/08) Complete and attach the HESCRT form to the SU-42 if your proposal involves the use of human embryonic stem cells or embryos. |
Additional resources: Human Embryonic Stem Cell Research (Research Policy Handbook 10.7) Special Operating Procedures dealing with hESC. Cardinal Curriculum training course on hESC. Research Compliance Office: Stem Cell Oversight resource Stem Cell eProtocol website* *SUNET ID required for access |
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• For federal grants that fall under Expanded Authorities (e.g. NIH, NSF, DOE, DOD, Army) , complete Sections A and B and return to your RPM for review and approval (via email is ok). • For other grants that do not fall under Expanded Authorities, complete Section A. Return the signed form to your RPM with the letter being sent to the sponsor. |
No cost extension form for Contracts Request for Contract No-Cost Extension (NCX) Form |
Please complete and send to: Cathi Blackwood, Contract Management Specialist, Office of Sponsored Research School of Medicine Team (650) 498 4167 fax This form is for CONTRACTS ONLY, not grants. A Contract NCX requires approval from both a Contract Officer at OSR and an authorized person at the sponsor. |
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School of Medicine procedure- |
Conflict of Interest Annual and Ad Hoc Disclosures |
Link to webpage for School of Medicine Conflict of Interest policies and procedures |
Infrastructure Charge (ISC) Exemption Request Form (School of Medicine) (Rev. 06/08) |
Infrastructure Charge (ISC) Policy ORA website |
All Staff should click on the following link for OSR Early Account and PTA forms: |
Note: only RPM Associates in RMG can use the ePTA online account set up. |
Gifts vs. Sponsored Projects Gift processing form (Gifts less than $1,000) Gift processing form (Gifts $1,000 and above)* (Revised April 2008)
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Forms for gifts over $1,000: Note: Page 2 of this form includes a section on conflict of interest and special procedures required for gifts $20,000 or greater. If you are requesting that a new fund be set up for your gift, please complete the Non-Sponsored Research PTA set up form and submit to Gift Processing with your completed Gift Processing Form). Definitions of Categories of Sponsored Projects (Policy) |
Openness in Research Policy Project Checklist Form |
Stanford's policy on Openness in Research expresses Stanford's commitment to openness in research. The policy defines and prohibits secrecy, including limitations on publishability of results. Proposals for work involving secrecy, as defined in this policy, are not permitted and such projects may not be undertaken at Stanford. |
SU-18a Form Stanford Patent and Copyright Agreement for Visitors (Non-Stanford employees) Online SU-18a form (via OTL website) Decision tree to determine which SU-18 form is appropriate Stanford policy |
For non-Stanford employees (i.e., visitors) who come here to engage in research while remaining employed by someone else, there is an alternative agreement, the SU-18A, which provides for joint rights between Stanford and the non-Stanford employer. These individuals may come to Stanford in the role of a consulting or collaborating researcher, and while they are here, they are not paid by Stanford nor are they enrolled in any category of student. All faculty, staff, graduate students and postdoctoral fellows are required to sign a Patent and Copyright Agreement (the SU-18 form, signed electronically in Axess) as a condition of either employment or enrollment at Stanford University. |
| Stanford's Form 990 |
Request for copies of Stanford's "Return of Organization Exempt from Income Tax" form are submitted to University Communications Department |
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